To download the Autauga Prattville Public Library policies please click here. 

Autauga-Prattville Public Library
Autaugaville, Billingsley, Marbury and Prattville
254 Doster Street
Prattville, AL  36067
334 365-3396
334 365-3397 FAX
www.appl.info
 
 
Library Policies
 
Reviewed and approved by Library Board of Trustees
November 30, 2017
 
 
 
  
Branch Library Locations
 
 
 
Autaugaville Public Library
207 N. Taylor St.
Autaugaville, AL  36003
 
Billingsley Public Library
2021 Office Street
Billingsley, AL  36006-2500
 
Marbury Public Library
205 County Road, 20 East
Marbury, AL  36051
 
  
Library Mission
 
The mission of the Autauga-Prattville Public Libraries is to provide a safe and inviting place where residents can interact with each other; find information about their community; investigate a wide range of topics pertaining to their work, school and lives; and develop a love of reading and learning that will continue throughout their lives.
 
 
 
 
 
 
The following policies were prepared by the library director and board of trustees of the Autauga-Prattville Public Library. These are the established operational policies of the Library. These policies will be examined every three years and may be revised at any time by action of the Board. Please note that the use of the word “Library”, APPL, or Autauga-Prattville Public Library includes all library locations.
 
 
 
 
 
Table of Contents
 
Policies
 
i.Birthday Party Policy                                                  page 4
ii.Borrowing Policies                                                      page 5
iii.Cell Phone and Business Phone Policies                     page 7
iv.Charges (fees) for Services                                         page 8
v.CIPA Compliance                                                        page 9
vi.Collection Development Policies                                page 11
vii.Computer and Internet Policies                                  page 12
viii.Confidentiality Policies                                               page 15
ix.Donations                                                                    page 16
x.Interlibrary Loan                                                         page 17
xi.Materials Circulation Policy                                       page 18
xii.Patron Behavior                                                          page 19
xiii.Reconsideration of Materials                                     page 21
xiv.Unattended Children Policy                                        page 22
xv.Volunteers                                                                   page 23
xvi.Solicitation Policy                                                        page 24
 
 
Appendices:
Application for Employment Form
Donation of Materials Form
Incident Reporting Form
Reconsideration of Materials Form
Volunteer Form
 
 
 
 
  
 
I. Birthday Party Policy
 
As a way of supporting our mission, the Autauga Prattville Public Library welcomes the use of the Library for children’s birthday parties within the guidelines of this policy.
  • Only birthday parties may be held in the library (e.g. weddings, anniversaries, or other celebrations may not be held at the library)
  • There is a fee charged for use of the library. A 50% deposit is required at the time of booking. Deposits are non-refundable. Payment in full is due the day of the party.
  • The Children’s room may be used. The main area may be used with approval from Library Administration.
  • Reservations must be made at least one month in advance. To make a reservation call 334-365-3396 and speak with the Library Director.
  • The library will provide the use of our tables & chairs and an approx. 20 minute storytime. The host may choose the book from the library collection or bring their own book.
  • No more than 20 children allowed.
  • At least 1 adult for every 3 children. No child may be left unattended. Adults are expected to supervise throughout the event. The library reserves the right to cancel the event if there are more than 3 children per each adult. 
  • No party for any child under 3 years of age. Younger siblings are allowed provided an adult is present to supervise.
  • The host is responsible for all food/decorations/utensils/supplies.
  • The host is responsible for all set-up/take down/and clean up. A $50.00 check from the host will be held by the library until after clean-up for incidentals. Depending upon cleaning requirements, the check will be returned to the host.
  • The host is responsible for all activities/games/themes.
  • Food is limited to only cupcakes or a single cake.
  • No red or dark liquids. Individual bottles or juice boxes recommended.
  • The host must communicate with the Youth Services Librarian all plans and activities for the event. A walk-thru will be conducted a week in advance.
  • No parties will be held during the months of May, June, or July.
  • All parties are limited to Saturdays between the hours of 1:00pm and 4:00pm this includes setup and take down time.
The library reserves the right to add, delete, or modify this policy at any time. The library reserves the right to deny use of the library at the Director’s discretion. All portions of this policy shall be under the discretion of the Director.
Approved by Library Board January, 2016
 
 
II. Borrowing Policies
 
A Library borrower’s card may be issued to:
  • Any individual who lives within Autauga County
  • Minors (under age 18) who meet the above qualification accompanied by a parent/guardian (minors accompanied with another caregiver other than a parent/guardian may receive a library card if they present written consent from the parent/guardian and the caregiver agrees to take responsibility for the account; caregiver may terminate at any time)
  • Non-residents of Autauga County may obtain a Library card for a $15.00 annual fee. This card may be used by any member of the immediate family residing in the same home.
  • Individuals (including immediate family) presenting a military ID, both active and retired, may obtain a library card free of charge regardless of where they reside.
  • Public and private businesses that require the use of library materials i.e. day cares, nursing homes, museums, shelters, etc. (at the discretion of the Library Director; application must be signed by the person who will be responsible for material, fines and/or fees associated with material)
  • Educators in Autauga County who wish to borrow materials for use in the classroom (at the discretion of the Library Director)
 
Proof of Residency
Identification showing current address is required for adult customers (ages eighteen and older and emancipated minors) before a permanent Library card can be issued. Identification sources accepted include but are not limited to:
  • Driver's license, temporary Alabama driver's license or learner's permit
  • Passport
  • Military ID
  • Checkbook showing home address of applicant/guardian
  • Current utility bill in applicant's/guardian's name
  • Mail addressed to applicant/guardian showing recent postmark
 
Adults without address identification must wait to check out items until they receive a Library card mailed to the provided address. Emancipated minors should bring proof of emancipation along with any of the above identification.
 
Checking Out Materials
  • A library patron should present his/her library card in order to check out materials. If the library card is not in his/her possession, materials may be checked out with photo identification.
  • Persons checking out material for the first time may check out two items the day the library card is issued.
  • Parents/legal guardians or caregivers who have responsibility for the account of a minor may have access to the minor’s account information.
 
 
Expiration dates
All library cards expire annually. The Library’s automated circulation system will prompt staff to update patron records with current contact information.
 
Responsibility for Materials
The individual to whom a library card is issued assumes full responsibility for all items borrowed with that card.  The parent/guardian or caregiver who signs the application for a minor’s card is responsible for all items borrowed with that card.  It is the policy of the Autauga-Prattville Public Library that parents/guardians or caregivers, not library staff, are responsible for monitoring and approving the selection of materials made by the minor child.  Parents/guardians or caregivers who wish their children not to have access to certain materials should accompany or otherwise advise their children.
 
Linking of Family Member Cards
The library will link all members of a family in the same household who hold library cards. If a caregiver does not live in the household but has taken responsibility for a minor’s card they will be linked to the minor’s library card.  If any linked card is blocked or barred then all linked cards are effectively blocked until the fines are paid and/or books returned.
 
Suspension of Borrowing Privileges
Borrowing privileges may be blocked or barred for the non-return of items, unpaid fees or a change in eligibility.  Users may also lose library privileges for illegal activity or other infractions (see the library’s Patron Behavior policy).
 
Library Card Fees
Replacement library cards are $3.00.
 
 
Reviewed and approved by Board of Trustees:  May 25, 2017
 
 
 
 
 
 
 
 
 
 
III. Cell Phone and Library Business Phone Policy
 
The Autauga-Prattville Public Library is committed to providing an environment that is welcoming to all users while being conducive to study.
All individuals are requested to set cell phones to no-ring (vibrate) mode upon entering the library building.  We recognize that it is sometimes essential to obtain information over the phone for things you are doing on the computers, but we ask that you notify staff about your need to use the phone prior to being seated if possible. Otherwise, short, quiet phone calls may be taken in the stacks area or in the lobby. Users must move extended conversations outside the library.
Staff members are authorized to issue verbal warnings to persons disturbing others with phone ringing or conversations.   If the offender refuses to cooperate, he or she will be asked to leave as quickly and quietly as possible.  Acting abusively with verbal or physical threat or failing to cooperate with the staff will be reported in a formal “Incident Report”.   If this behavior continues the individual may lose library privileges.
All Library staff are expected to follow the same rules as the public.  Private calls or text messages are to be made out of the public eye and during breaks or lunch.
 
Library phones are for library business.  Patrons may be allowed to briefly use phones to call for a ride or to verify information for research. 
 
Approved by Board: 2004
 
Reviewed and approved by Board of Trustees, April 6, 2017
 
 
 
 
 
 
 
 
 
 
 
 
 
 
IV. Charges (fees) for Services
Out of County Fee
A fee of $15.00 per card will be charged yearly for an out-of-county (Autauga) library card.

Lost/Damaged Cards
There will be a $3.00 charge to replace a lost or damaged card.

Materials Fines:
Each book incurs a $.20 per day fine, up to a maximum of $5.00 per item.
Each DVD or audio incurs a $.50 per day fine, up to a maximum of $5.00 per item.

Damaged or Lost Materials:
All items returned in a damaged condition will be charged according to extent of damage.   Beyond use=full payment; missing barcode=$1.00; missing/torn pocket=$1.00; damaged audio-visual cases=$3.00; damaged/missing compact disc if replaceable=$10.00.  Fee paid for missing compact disc is nonrefundable. If the disc is not replaceable the patron will be charged the actual cost of the audiobook. All damaged or lost materials are charged a non-refundable $2.00 processing fee.
Lost Material Payment Refund:
A receipt will be issued when a lost item is paid for and library privilege reinstated.  If the lost item is found and returned within sixty days of payment, and can be put back in circulation, the paid receipt and id can be presented and a full refund will be made minus the $2.00 processing fee.
 
Interlibrary Loan
A processing fee of $2.00 is charged for each ILL. A fine of .20 cents per day per item will be charged for all overdue interlibrary loan books up to a maximum of $2.00 per item. The fee for lost or damaged interlibrary loan material will be the amount indicated by the lending library and is nonrefundable.  
Photocopies and Printing:
Each black and white page printed from a computer is $.20.
Each color page printed from a computer is $1.00
Fax:
Faxes are $.50 per page for a local fax sent; $.25 per page for a fax received, including the cover sheet on faxes sent or received.  Fax for long distance is $2.50 for the first page and $1.00 for each additional page. Overseas faxes are $7.50 for the first page and $1.00 for each additional page. Fax cover sheets may be obtained from the library free of charge.
Return Check Fee:
The library will charge a return check fee of $20.00 for any check written to the library and returned for any reason.

Research Fees:
Charges may be assessed for costs associated with local history or genealogical research.
 
Disputes:
  • Occasional disputes may arise between patrons and Library staff regarding charges against their accounts. The Library staff will make a good faith effort to locate the item within the Library. Likewise, the patron will be encouraged to carefully search his/her home for the missing item.
  • If a patron is adamant that the charge is not deserved the Library staff may waive the charges. 
  • For damaged items, the Library will assess the damage and check the amount of time the patron had the item and the number of previous checkouts, among other possible factors, in considering the resolution of the dispute.
  • If the material in dispute cannot be located or repaired, the Library Director may forgive the charge, at their discretion.
  • No more than three lost/damaged items will be forgiven per patron account.
     
Approved by Board of Trustees:  May 24, 2011
Reviewed and approved by Board of Trustees, August 3, 2017
 
 
V. CIPA-COMPLIANT INTERNET SAFETY AND FILTERING POLICY
 
 Internet access at library computer workstations is provided equally to all patrons of the Autauga-Prattville Public Library.  In the event that a library card becomes required to use the library’s computers, all patrons in good standing will have equal access to computers.
 
Just as with the physical collection, not all Internet sites are suitable for all ages. Therefore, the library provides a basic level of filtering on all computers.
 
All library computer workstations and the Wi-Fi network are filtered at the basic level. The goal of basic level filtering is to restrict access to sites that are illegal, obscene, and harmful to minors or that compromise computer or network security.
 
 Wireless Internet access is provided to all customers utilizing their own devices. People of all ages who use their personal devices to access the library wireless Internet will be filtered at the basic level.
 
A patron may request that an Internet site be blocked, or unblocked for “bona fide research or other lawful purposes”. Staff will make every effort to review the request within 72 hours to determine whether it should be permanently blocked or unblocked.
 
 All Library patrons are expected to access the Internet in compliance with the Library’s Computer Use Agreement, and within the boundaries of the law. Viewing illegal materials (obscenity, child pornography or materials harmful to minors) is prohibited.  While using in-library computer workstations customers may not attempt to change program settings, boot from an external device, or try to run their own software. Violations may result in the loss of Internet privileges. Using the computer workstation constitutes an agreement by the user to these terms.
 
The Library respects the rights and responsibilities of parents or guardians in determining and monitoring the use of the Internet by their children under the age of 18. The Library advises parents/guardians that it cannot assure children’s safety and security while using the Internet in the library. When children use social networks, electronic mail, chat and other forms of direct electronic communication, the library cannot protect against unauthorized access, including hacking, and other unlawful online activities. Furthermore, the Library cannot protect against unauthorized disclosure, use, and dissemination of personal identification information regarding children if children provide such information while using the Internet.
 
It is the responsibility of parents or legal guardians to monitor the Internet use of their minor children.
 
Copies of the Internet Use Policy, and other relevant documents, will be available to the Library’s customers in print format and electronically via the Library’s web site.
 
*The Children’s Internet Protection Act defines “Harmful to minors” as: Any picture, image, graphic image file, or other visual depiction that—(i) taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion; (ii) depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or lewd exhibition of the genitals; and (iii) taken as a whole, lacks serious literary, artistic, political, or scientific value as to minors” (Secs. 1703(b)(2), 20 U.S.C. sec 3601(a)(5)(F) as added by CIPA sec 1711, 20 U.S.C. sec 9134(b)(f)(7)(B) as added by CIPA sec 1712(a), and 147 U.S.C. sec 254(h)(c)(G) as added by CIPA sec. 1721 (a)).
 
**Federal Communications Commission’s Children’s Internet Protection Act (CIPA) Guide:

 
Revised Internet Safety Policy adopted by the Board of Trustees on May 24, 2011, CIPA Compliant Safety Policy Adopted by the Board of Trustees on April 1, 2014.
 
Reviewed and approved by the Board of Trustees on August 3, 2017
 
 
 
 
 
VI. Collection Development Policy
Collection Development Responsibility
Ultimate responsibility for collection development rests with the Library Director, who administers under the authority of the Board of Trustees. The Library Director, in turn, may delegate the authority for selection to the Cataloger who oversees this responsibility and works closely with the Children’s Librarian, branch managers and circulation staff to purchase library materials.
Selection Criteria
Library staff strives to utilize professional judgment and expertise in making collection development decisions, including decisions about choosing titles, identifying quantities for purchase, and selecting locations for materials. Anticipated demand, community interests, strengths and weaknesses of the existing collections, system-wide availability, physical space limitations, acquisitions procedures, and available budgets are all factors taken into consideration.  Highest selection priority is given to those materials in all formats that have the broadest appeal.
Selection of books or other library material shall be made on the basis of their value of interest, information, accuracy of the information, comprehensiveness, and enduring significance.  No book or library material shall be excluded purely because of race, nationality, or political or social views.
Weeding
Both print and non-print materials should be reviewed and evaluated at regular intervals to determine if they are to remain in the current collection. This final step in the selection process ensures the library collection will contain materials that are factual and current; useless materials are to be discarded. The librarian should consider space, budget, and user needs when deciding how much and how often to weed. The librarian will decide how to best dispose of discarded materials. 
 
 
General criteria for weeding
 
Materials are candidates for weeding if they are:
Misleading and/or factually inaccurate; worn out beyond mending or rebinding;
superseded by a new edition or a better source; trivial (of no discernable literary or scientific merit); irrelevant to the needs and interests of the community; available elsewhere (the material may be easily borrowed from another source.
 
 
 
Approved: 2008
Reviewed and approved by Board of Trustees, May 24, 2011
Reviewed and approved by Board of Trustees, August 3, 2017
 
 
VII. Computer and Internet Use Policy
(Unless noted, the use of the word “Library” refers to all four locations of the Autauga-Prattville Public Libraries.)
The Autauga-Prattville Public Library provides access to computers and Internet in accordance with our mission to meet the informational, educational and recreational needs of our patrons.  The Internet is a vast, unregulated information resource. To continue to meet the needs of members of our community in an age when access to ever-increasing amounts of information changes constantly, this policy is presented to offer and regulate the use of electronic information networks at the library.
The Autauga-Prattville Public Library uses the Internet for a variety of purposes:
  • Access to shared automation systems that provide bibliographic access to the collections of our libraries.
  • Access to general and specialized shared licenses databases such as those provided through the Alabama Virtual Library
  • Access to information resources available via the Internet.
Computer Use and Minors
  • It is the policy of the library that parents or guardians are ultimately responsible for a minor’s use of the Internet in the Library.  Furthermore, the library staff is not responsible for supervising minors while they are using the computers.  Patrons use the Internet at their own discretion.  There is no expectation of privacy on public access computers.  The library reserves the right to regulate use of public computers to allow users with school assignments and research projects to have first priority over recreational use such as game playing, surfing and social networking and commercial applications. User understands that minors (under age 18) must have the signed consent of a parent or guardian.  Parents or guardians understand that library computers allow access to Facebook and other social networking websites. Minors age 10 and under must be accompanied by an adult.
Responsibility of Users
Internet users at the Library are expected to use the Internet as an education/information resource. Because anyone can publish on the Internet, the Library has no control over nor is it responsible for the content of the information available on the Internet. Users are encouraged to use critical judgment when evaluating the information they find on the Internet. Our libraries comply with the Children’s Internet Protection Act which filters content for obscene, pornographic or other harmful content to children.  But the filtering may not keep out all possibly disturbing or obscene materials. Social networking sites are readily available and all users are warned to be careful about revealing personal information on the Internet
The Library cannot assure privacy or system security and is not responsible for damages, indirect or direct, arising from a library patron’s use of electronic network resources.  Patrons are urged to respect the sensibilities of others when accessing information that may reasonably be offensive to others.  Patrons are warned that they may be prosecuted for utilizing computers and information in any way that violates federal, state or local laws.
 
Users of library public computers must agree to the following rules before using public computers:
 
  • User understands that he or she has no expectation of privacy.   
 
  • User agrees to not damage library hardware, software and all equipment that are property of the library nor use computers for illegal purposes such as copyright violation; disruption or damage to library computers, networks or other users.
 
  • User understands that there is a charge for making copies.  User agrees to pay for all copies made at $.20 a page for black & white copies and $1.00 a page for color.
 
  • User understands that minors (under age 18) must have the signed consent of a parent or guardian.  Parents or guardians understand that library computers allow access to Facebook and other social networking websites. Minors age 12 and under must be accompanied by an adult.
 
  • User understands that small children cannot be allowed to play on computers or handle library equipment. 
 
  • User understands that use of computers is available on a first come, first served basis. However, to ensure free access for all, the Library staff reserves the right to set a time limit of 1 hour on computer use sessions. During high-use periods, the use of library computers to access research materials, complete school assignment and job searching to include online application submission and creating resumes is a top priority.
 
  • User understands that nothing can be saved to the computer’s hard drive or desktop.  User is responsible for bringing a USB flash/travel drive for saving information.
 
  • User understands that failure to abide by the library rules will result in a written warning and if behavior continues, ultimately loss of computer privileges.
 
  • User understands that computers will automatically shut down at 15 minutes before closing time.
 
  • User agrees to abide by copyright laws:  U.S. Copyright law (Title 17, U.S.C.) prohibits the unauthorized reproduction or distribution of copyrighted materials, except as permitted by principles of fair use. Users may not copy or distribute electronic materials (including electronic mail, text, images, programs or data) without the explicit permission of the copyright holder. Any responsibility for any consequences of copyright infringement lies with the users; the Autauga-Prattville libraries expressly disclaim any liability or responsibility resulting from such use.
 
 
Wireless Access
 
The Autauga-Prattville Public Library provides an unsecured wireless access network for users with wireless electronic devices.  This service is not to be used as a permanent connection.  Wireless access is less secure than wired access.  Signal strength may vary in the building and there is no printing capability.
 
By choosing to use this free wireless access, users agree to abide by this policy that prohibits abusive or illegal activity while using the access.
 
The library cannot guarantee that your hardware will work with the library’s wireless access network.  If a user experiences problems connecting to a wireless access point, staff will verify that the library’s wireless network is operational, but staff are not trained to configure or troubleshoot all wireless devices.  Please refer to your owner’s manual or other support.
 
The library’s wireless access network provides no security between access points and our device; therefore someone in the library or outside can potentially capture information sent to or from your device.  That includes passwords, credit card information, personal information, etc.  Users are also urged to have up-to-date virus protection on their wireless devices.
 
Use of the library’s wireless network is entirely at the risk of the user.  The library assumes no responsibility for the safety of equipment or data files.
 
 
Reviewed and approved by Board of Trustees, April 6, 2017
Reviewed and approved by Board of Trustees, May 25, 2017
 
 
 
 
VIII. Confidentiality
 
It is the policy of the Autauga-Prattville Public Library to protect the privacy of those who use the library materials.  Staff members and volunteers shall protect information about library borrowers including their requests for information and materials, their loan transactions, and library staff shall not transmit such information to individuals or to any private or public agency without an order from a court of competent jurisdiction.
 
Pursuant to the Code of Alabama, 1975, Sections 41-8-9 & 41-8-10, the circulation and registration records of the Library are not available to the public. However, individuals may inspect their own records, and the parents of a minor child may inspect the child's records.
 
Those agencies identified in the code of Alabama, 1975, Section 41-8-10, may have access to library records upon demonstrated need and with the approval of the Library Director.
 
Persons, firms, corporations, or agencies other than those mentioned in paragraphs one and two above, shall have access to library records only by obtaining an appropriate order or subpoena from a court of competent jurisdiction, as may be authorized by law.
 
Upon receipt of a court order or subpoena, the Library Director shall consult with the City Attorney or designated legal counsel to determine if the court order or subpoena complies with applicable law. If the order or subpoena is not appropriate or does not comply, then the Library may seek relief through a protective order. Further, such counsel for the Library and the Library Director shall have discretion to seek judicial relief if they deem it appropriate.
 
Any matter relating to the release or publication of the circulation and registration records of the Library that are not provided for in the above statements are to be referred to the Library Director. The Director shall be empowered to decide any issues arising from such matters.
 
Should any portion of this policy conflict with existing local, state or federal law, then the laws will have precedence.
 
Reviewed and approved by Board of Trustees, May 24, 2011
Reviewed and approved by Board of Trustees, August 3, 2017
 
 
IX. Donations
The Autauga-Prattville Public Library welcomes donations, gifts, legacies and endowments that promote and enhance the collection, services, and programs of the library.  Commercial donations of funds, printed material, equipment, supplies, performers, or expertise that complement and support a library objective may also be accepted.
The library accepts gifts of new and used books, audio recordings, DVDs, and similar materials.  Items will be added to the collection in accordance with the selection policy of the library.  Once donated, items become the property of the Autauga-Prattville Public Library, and may be given to other libraries and non-profit agencies, sold, traded, or discarded if they are not added to the collection.  Donated items will not be returned to the donor and the library will not accept any item that is not an outright gift.  The library will acknowledge receipt of donated items but is unable to set fair market or appraisal values.  It is recommended that the donor make a list of items donated.  If items are being donated to obtain a tax benefit, it is the donor’s responsibility to establish fair market value or obtain expert assistance in establishing any value.  The library also reserves the right to decide when a gift added to the collection can be withdrawn.
Monetary gifts, bequests, and memorial or honorary contributions are particularly welcome.  Restricted gifts subject to certain conditions of the donor may be accepted if the Library Board of Trustees agrees to the condition of the gift.  Funds donated to enhance the collection will be used to purchase items in accordance with the selection policy of the library.  Books, DVDs, and other materials purchased with bequests and memorial or honorary contributions will be identified with special donor plates whenever possible.  If requested, notification of memorial or honorary contributions will be sent to the family of the person being recognized.  Suggestions for subject areas or other areas of interest are welcome and will be followed to the extent possible.
Acceptance of donations of equipment, real estate, stock, artifacts, works of art, collections, etc., will be determined by the Library Board based on their suitability to the purposes and needs of the library, laws, and regulations that govern the ownership of the gift, and the library’s ability to cover insurance and maintenance costs associated with the donation.
 
Reviewed and approved by Board of Trustees, May 24, 2011
Reviewed and approved by Board of Trustees, November 30, 2017
 
 
X. Interlibrary Loan
 
Interlibrary Loan (ILL) offers Library users the opportunity to request and receive books that are not owned by Autauga-Prattville Public Library (APPL). Through ILL, you have access to the circulating book collections of all the library systems in Alabama, as well as universities and public library systems throughout the United States.  The APPL libraries will place a $2.00 service fee on each ILL to help with postage and handling.
ILL services are available to anyone holding a valid APPL card. Requests for books can be placed at any library location or by calling the main library at 334 365-3396 or faxing the request to 334 365-3397
Requested material will be delivered to the Prattville Library and then sent to a branch library of your choice. You will be contacted when the material is available for pickup. If you have questions about your ILL request once it has been placed, please call the Cataloger at 334 365-3396 Ext. 5.
Any item received via ILL service is subject to the same fees/fines placed on similar items owned by APPL. In addition, libraries which loan material to APPL may place restrictions on the loan period or place additional fines/fees on loaned items.
Patrons wanting photocopies or loans from fee-charging libraries must submit a check or money order made payable to the lending library before the loan request can be submitted. If the item is not filled by the lending library, the check or money order will be returned to the customer.
 
Reviewed and approved by Board of Trustees, May 24, 2011
Reviewed and approved by Board of Trustees, November 30, 2017
 
 
 
 
 
 
 
 
XI. Materials Circulation Policy
 
One of the goals of the Autauga-Prattville Public Library is to provide library materials for customer use. Policies and procedures governing the circulation of materials have been implemented by the library to foster fair and equitable availability of library materials to customers and to reasonably ensure the return of the materials for future use.
The library staff strives for a consistent, efficient materials circulation procedure. While there will be exceptions to any rule or procedure, library customers will appreciate that the consistent application of rules, policies and procedures ensure fair and equitable availability of library materials for all users. Staff will be mindful that the ultimate goal is to get materials into the hands of the customers for their use.
All circulation transactions with customers will be handled with an open, friendly, respectful, helpful and professional manner. Staff must adhere to the principals of confidentiality of library customer records and circulation transactions in general, and specifically as required by law.
 
 
Circulation of Print and Non-Print Materials:
 
1.          Books, audio-books, and DVD’s are loaned for a period of two weeks to any person presenting a valid library card and who is not blocked or barred from borrowing materials.
2.          A maximum of 50 total items may be borrowed per patron.
3.          A maximum of 5 books on one subject, or by any one author, may be borrowed per patron.
4.          A maximum of 4 audio books and 2 DVDs may be borrowed per patron.  Patron will be given seven (7) days to return missing compact disk and/or DVD before applicable nonrefundable replacement fee is charged.
5.          Items may be renewed 2 times unless another patron requests the item; at that time the item must be returned to the library and checked back in. DVD’s may not be renewed.
6.          Items may be renewed over the telephone or online if they are eligible for renewal.
7.          At the discretion of the Director and department managers, materials that are in high demand may be limited to a shorter circulation period or may be placed on in-library reserve during the period of highest demand.
8.          Interlibrary loan materials must be requested and reserved for use with applicable fees payable at the time of pick-up.
Reserves/Material Suggestions
Patrons may place a “hold” or request for Library materials that are checked out in person, by phone or via the online catalog. When the material becomes available for checkout the requesting patron will receive a phone call, email, or text.
 
Patrons may suggest a title be purchase in person or via the online catalog. The library does not guarantee that any item requested will be purchased; if the item is purchased the patron will be notified by phone call, email, or text when the item is available for check out.
 
Reviewed and approved by Board of Trustees, April 6, 2017
XII. Patron Behavior
 
The Autauga Prattville Library Board of Trustees has established certain standards of acceptable behavior on library property in order to maintain an atmosphere that promotes the use and enjoyment of the resources and services of the library, promotes the safety of the general public and the library staff, and protects the building, computers, furniture, equipment, and materials of the library.
Any activity that interferes with the rights of other patrons to use the library, disrupts the normal functioning of the library, could result in physical, emotional, or mental injury to oneself or others, or could result in damage to the facilities, equipment, or materials is considered disruptive and unacceptable behavior. Some behaviors which are prohibited include:
·         Destruction of property (either that of other patrons, staff, or the library).
·         Physical abuse (such as an altercation between two patrons or physically abusive behavior directed at a staff member).
·         Threatening or bullying staff or others; brandishing or displaying weapons.
  • Sustained loud conversation, or noise, that rises above the ambient noise in the library.
·         Theft.
·         Obscene language and verbal abuse, exhibitionism, lewdness.
·         Consuming liquor or using illegal drugs on library premises.
·         Intoxication.
·         Soliciting for immoral purposes or for patronage (panhandling).
·         Smoking
  • Refusal to comply with library policy after requested by a staff member.
  • Bringing pets or animals, other than service animals necessary for disabilities, into the
library, except as authorized by the Director.
  • Neglecting to provide proper supervision of children.
 
The library reserves the right to require anyone who engages in disruptive behavior to leave the premises, the right to restrict privileges for a specified period of time, and the right to ban the individual from the library for a specified period of time or permanently. In most cases, a staff member will notify the individual that he or she is in violation of the standards of conduct and will provide one verbal warning. Unlawful activities will be reported immediately to the police.
Recognizing that each situation is unique, common sense and courtesy should guide library staff response to any encounter.  In situations where library staff members feel that the health, safety or security of library users or staff members are threatened, they may take any and all appropriate action including, but not limited to, calling the police for assistance.
In the event that the library’s standards of acceptable behavior are violated, an “Incident Report Form” must be completed to fully document the incident.  This report is vital to document what happened and get the names of witness in case there is further need to bar the person from the library or take legal action.
 
All bags and other articles are subject to inspection by library staff or other authorized personnel. The Library reserves the right to limit the size and number of items brought into the Library.
 
Reviewed and approved by Board of Trustees, April 6, 2017
 
 
Banning and Appeal:
 The library director may ban persons for serious offenses.  A banned patron may not return to the library without the Library Director’s permission.  If they return to the Library without permission the police will be contacted to remove them from the building.
When a person is being banned, they will receive a letter from the Library Director outlining the library policy on disruptive behavior and the offense or offenses which caused the library to take action.   It is up to the banned person to contact the Library Director by phone, mail or email to set up a meeting to discuss the situation and the length of the ban, which may be one week or longer, at the discretion of the Library Director.  At the meeting, banned persons under the age of 19 must be accompanied by a parent or legal guardian.  After the meeting, the banned person must leave Library premises until he or she receives a letter stating the library’s position.
The determination of the Library Director in a case of a banning may be appealed to the Autauga-Prattville Public Library Board of Trustees in writing.  Written appeals must be filed within 10 days of the Library Director’s final determination.  Such appeals will be filed with both the Library Director and the Library Board Chairman.  The Board will hold a hearing within 30 days after the appeal has been filed.  The appellant will be notified at least 10 days before the hearing.  Failure to appear on the assigned day of the hearing without prior notification to the Library Board President will result in denial of the appeal.
 
Approved by Board of Trustees:  2001
Reviewed and approved by Board of Trustees, May 24, 2011
Reviewed and approved by Board of Trustees, November 30, 2017
 
 
 
 
 
XIII. Reconsideration of Materials
The Autauga-Prattville Public Libraries support the principles of intellectual freedom inherent in the First Amendment of the Constitution of the United States and expressed in the Library Bill of Rights of the American Association of Librarians
If a complaint is made about certain materials in the library’s collection, the following procedures shall be followed:
  • Ask the patron if they wish to submit a formal “Reconsideration of Materials Form” or if they would like to speak to the Library Director.  If they just want to state their complaint about the materials in question (as most people usually want to do), write the pertinent information down and give to the Director.
  • Again, make sure the director is informed immediately.
  • Upon receipt of a formal “Reconsideration of Materials” form the Director will review the challenged material form and notify the complainant of the decision.  If the complainant is not satisfied with the decision, the director will notify the library board within thirty working days, and notify the complainant that such review is being done.
  • The Board of Trustees will notify the complainant of their decision regarding the material.
 
All completed forms are to be kept on file in the Director’s Office indefinitely.
 
 
Reviewed and approved by Board of Trustees, May 24, 2011
Reviewed and approved by Board of Trustees, November 30, 2017
 
 
 
XIV. Unattended Children Policy
The Autauga-Prattville Public Library serves all residents of the community.  The library encourages visits by children and it is our desire to make these visits both memorable and enjoyable for each child.  Children of all ages are encouraged to use the library for homework, recreational reading and program attendance.  Parents and caregivers should realize, however, that the library staff cannot provide supervision for their children. Library staff cannot prevent children from leaving the library facility by themselves or with strangers whose intention may be to harm children. To ensure the safety of children who use the library, parents should not leave their children unattended in the library.  An “unattended child” is defined as a child, who is in the library without a parent or adult supervisor who is eighteen or older. Under no circumstances will library staff take an unattended child out of the library or provide transportation for the child.
  • The library staff does not provide care or supervision of children in the library except to the extent needed to uphold the library rules of conduct and use and does not accept responsibility for such care.
  • Parents or guardians are responsible for the appropriate behavior of their children in the library.
  • Children under the age of 12 must be accompanied and directly supervised at all times by a parent, guardian or other responsible caregiver. 
  • Children age 12 or older may be in the library unattended for a reasonable period of time if checking out books, doing research or homework or are otherwise legitimately engaged in library activities.  Library appropriate behavior is expected.
  • When the safety of an unattended child is in doubt or if the library is closing and a parent, guardian or other caregiver cannot be located, two library staff will stay with the child for 30 minutes and then the police or sheriff’s department will be called.  Under no circumstance will staff transport a child in their own vehicle.  An incident report must be filled out and filed by library staff.
  • Violations of this policy are grounds for suspension of library privileges (see the library’s Patron Behavior policy).
  • After the incident, the parent will be sent a letter notifying them of the library’s policy on unattended children.
 
 Reviewed and approved by Board of Trustees, May 24, 2011
Reviewed and approved by Board of Trustees, May 25, 2017
 
XV. Volunteers
It shall be the policy of the Autauga Prattville Public Library to utilize the services of volunteers in any areas where they can assist the library in meeting its objectives of public service. Volunteers shall be utilized to supplement the duties and activities of paid staff and are not considered a replacement for paid staff. Volunteers will be at least 16 years of age, unless otherwise approved by the director, and will complete a volunteer information form to be reviewed by the director. After review of the information the volunteer will be contacted concerning serving at the library. All volunteers must sign a Volunteer Agreement stating that they agree to abide by the policies set forth by the library. The librarian reserves the right to accept, deny, or terminate the position of a volunteer with the understanding that such a decision is in keeping with the established guidelines concerning personnel and practice set out in the personnel manual. 
 
Reviewed and approved by Board of Trustees, April 6, 2017
 
 
 
 
 
XV. Solicitation
 
Solicitation of the public or the staff is not permitted on public library property.  Citizens are entitled to visit the public library without the intrusion of personal or passive solicitation, which may imply an obligation to contribute.  Solicitation activities include, but are not limited to, sales of goods or placement of receptacles for the collection of goods or money, asking for donations, insurance sales, ticket sales, posting of printed signs or literature not approved by the director, etc.  The solicitation of names or personal information of those attending meetings or library functions is also prohibited. 
 
Because libraries serve as voter registration sites, soliciting for votes on behalf of or against political candidates or issues is also prohibited.
 
The only exceptions to the non-solicitation policy are the fund-raising projects sponsored by the library or the Friends of the Library with the approval of the library director.
 
July 17, 2012
Reviewed and approved by Board of Trustees, November 30, 2017
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Appendices:
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 

Autauga-Prattville Public Library

 

254 Doster St.    Prattville, AL  36067

 

334 365-3396  334 365-3397 FAX   www.appl.info
Employment Application

Applicant Information

Full Name:       Date:  
                       Last First M.I.
Address:    
                       Street Address Apartment/Unit #
       
  City State ZIP Code
Phone: (         ) E-mail Address:  
Date Available:   Social Security No.:   Desired Salary: $
Position Applied for:                                                                     (FULL-TIME)                (PART-TIME)
Are you a citizen of the United States? YES
NO
If no, are you authorized to work in the U.S.? YES
 
NO
 
Have you ever worked for this company? YES
 
NO
 
If so, when?  
Have you ever been convicted of a felony? YES
 
NO
 
 
If yes, explain:  
 

Education

High School:   Address:  
From:   To:   Did you graduate? YES
 
NO
 
Degree:  
College:   Address:  
From:   To:   Did you graduate? YES
 
NO
 
Degree:  
Other:   Address:  
From:   To:   Did you graduate? YES
 
NO
 
Degree:  
 

References

Please list three professional references.
Full Name:   Relationship:  
Company   Phone: (         )
Address:  
Full Name:   Relationship:  
Company:   Phone: (         )
Address:  
Full Name:   Relationship:  
Company:   Phone: (         )
Address:  
 

Previous Employment

Company:   Phone: (         )
Address:   Supervisor:  
Job Title:   Starting Salary: $ Ending Salary: $
Responsibilities:  
From:   To:   Reason for Leaving:  
May we contact your previous supervisor for a reference? YES
 
NO
 
 
 
 
 
Company:
  Phone: (         )
Address:   Supervisor:  
Job Title:   Starting Salary: $ Ending Salary: $
Responsibilities:  
From:   To:   Reason for Leaving:  
May we contact your previous supervisor for a reference? YES
 
NO
 
 
 
 
 
Company:
  Phone: (         )
Address:   Supervisor:  
Job Title:   Starting Salary: $ Ending Salary: $
Responsibilities:  
From:   To:   Reason for Leaving:  
May we contact your previous supervisor for a reference? YES
 
NO
 
 
 

Military Service

Branch:   From:   To:  
Rank at Discharge:   Type of Discharge:  
If other than honorable, explain:  
 

Disclaimer and Signature

 
I certify that my answers are true and complete to the best of my knowledge. If this application leads to employment, I understand that false or misleading information in my application or interview may result in my release. Note:  The application must be signed and dated or the application will not be reviewed.
Signature:   Date:  
                                                                                                             
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Donation Form
Autauga-Prattville Public Library
254 Doster Street, Prattville, AL  36067
334 365-3396; www.appl.info
 
Date:  ______________    Your Name: __________________________________________
 
Address: ____________________________City ______________State _____ Zip ________
 
Telephone #  ________________     Email ________________________________________
 
Type of donation (if monetary please put the amount)_______________________________________________________________________
 
______________________________________________________________________________
 
Please check one of the following options and attach any information:
 
____  This gift is a general donation and may be used in any way to benefit the Autauga-Prattville Public Library.
 
____  This gift is designated to be used for the following purpose: _________________
 
_____________________________________________________________________
 
______________________________________________________________________
 
 
_____ This gift is in memory of: ____________________________________________
 
_____ This gift is in honor of: ______________________________________________
 
on the occasion of: ______________________________________________________
 
Please notify the following individuals of my gift. (Name and mailing address)
 
 
 
 
Thank you for your support of our four libraries in Autauga County, Alabama
 
Your contribution is tax-deductible to the extent provided by law.
Questions?  Please contact Lindsey Milam, Director  334 365-3396  Ext. 7
lmilam@appl.info   (revised DEC. 2017)
 
Donations Policy
The Autauga-Prattville Public Library welcomes donations, gifts, legacies and endowments that promote and enhance the collection, services, and programs of the library.  Commercial donations of funds, printed material, equipment, supplies, performers, or expertise that complement and support a library objective may also be accepted.
The library accepts gifts of new and used books, audio recordings, DVDs, and similar materials.  Items will be added to the collection in accordance with the selection policy of the library.  Once donated, items become the property of the Autauga-Prattville Public Library, and may be given to other libraries and non-profit agencies, sold, traded, or discarded if they are not added to the collection.  Donated items will not be returned to the donor and the library will not accept any item that is not an outright gift.  The library will acknowledge receipt of donated items but is unable to set fair market or appraisal values.  It is recommended that the donor make a list of items donated.  If items are being donated to obtain a tax benefit, it is the donor’s responsibility to establish fair market value or obtain expert assistance in establishing any value.  The library also reserves the right to decide when a gift added to the collection can be withdrawn.
Monetary gifts, bequests, and memorial or honorary contributions are particularly welcome.  Restricted gifts subject to certain conditions of the donor may be accepted if the Library Board of Trustees agrees to the condition of the gift.  Funds donated to enhance the collection will be used to purchase items in accordance with the selection policy of the library.  Books, DVDs, and other materials purchased with bequests and memorial or honorary contributions will be identified with special donor plates whenever possible.  If requested, notification of memorial or honorary contributions will be sent to the family of the person being recognized.  Suggestions for subject areas or other areas of interest are welcome and will be followed to the extent possible.
Acceptance of donations of equipment, real estate, stock, artifacts, works of art, collections, etc., will be determined by the Library Board based on their suitability to the purposes and needs of the library, laws, and regulations that govern the ownership of the gift, and the library’s ability to cover insurance and maintenance costs associated with the donation.
 
Reviewed and approved by Board of Trustees, May 24, 2011
Reviewed and approved by Board of Trustees, November 30, 2017
 
 
 
 

Autauga-Prattville Public Library

INCIDENT REPORTING FORM

 
 

Date of Incident:_____________   Time: _____________  Location:___________________________

 
Staff member (s) reporting incident: __________________________________________________ 
 
Name & address of Person (s) causing the incident: _________________________________
 
________________________________________________________________________________________________
 
 
Type of Incident: Mark applicable categories
 
 
_____     Accident                                
_____     Adult Abuse
_____     Assault
_____     Building Emergency
_____     Child Abuse/Neglect
_____     Children/ Unattended
______   Computer/Internet Issue
_____     Damage to Building/Bath
______   Emotionally Disturbed
_____     Group Disruptive Behavior
 
_____ Harassment Complaint
_____   Injury or Illness
_____   Parking Lot Problem
______ Patron Complaint
_____   Sexual Misconduct
_____   Stalking
_____   Theft of Materials
_____   Vandalism of Property
_____   Vandalism of Library Materials
_____   Verbal Abuse
 

                       
Other:_______________________________________________________________________________________
 
Description of Incident:  Please be precise in your descriptions. Use extra sheets if necessary.
_________________________________________________________________________________________________
 
_________________________________________________________________________________________________
 
_________________________________________________________________________________________________
 
_________________________________________________________________________________________________
 
_________________________________________________________________________________________________
 
_________________________________________________________________________________________________
 
_________________________________________________________________________________________________
 
Page 2
 
Names & Address of all people involved.
_________________________________________________________________________________________________
 
_________________________________________________________________________________________________
 
________________________________________________________________________________________________
 
 
Witness names & address:
 
________________________________________________________________________________________________
 
________________________________________________________________________________________________
 
 ________________________________________________________________________________________________
 
 
IF THE POLICE, FIRE DEPARTMENT, PARAMEDICS, ETC. WERE CALLED, GIVE  NAMES OF OFFICERS RESPONDING TO THE CALL:
________________________________________________________________________________________________


_________________________________________________________________________________________________
 
 
Library Director Notified  ________________________________________________________________
 
Signature of Person Reporting the Incident  __________________________________________
 
 
Please fill out completely and give a copy to the library director.
 
_________________________________________________________________________________________________
Office Use
Action taken: 
 
 
 
 
 
 
 
 
Board approved:  2006
Reviewed:  Nov. 2015
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS
Autauga-Prattville Public Libraries
 
A formal complaint concerning materials owned by the library can be filed by completing the form below. The Library Director will call the complainant and discuss the request for reconsideration of the material and if a mutual understanding cannot be reached, the Director will present the request to the Library Board of Trustees. If a petitioner wishes to speak with the Library Board, the Director will arrange for the request to be added to the agenda at the next regularly scheduled meeting. At that meeting, the Board of Trustees will consider the request. The petitioner is free to attend the meeting, which is open to the public.
 

Author _________________________________________________________________

 
Title____________________________________________________________________
 
Publisher (if known) _________________ Call Number:­___________________________
 
Format:  ____ Book   ____ Periodical/Newspaper  ____Audio   ____  Other _______
 
-----------------------------------------
 
Request Initiated by: (Name) ________________________________________________
 
Address ________________________________________________________________
 
Telephone __________________ Email Address  ________________________________
 
Do you represent:   ____ Yourself    ______________________ An Organization (Name)
 
 
Please answer the following questions as fully as possible:
 
1.To what in the work do you object?  Be as specific as possible, cite pages, etc.
 
 
 
 
 
2.         Did you read the entire work?   ___ Yes   ___ No          If  no, what parts?
 
 
3.      What do you feel might be the result of allowing the public access to this work?
 
 
4.       For what age group would you recommend this work, if at all?
 
 
 
5.       What would you like the library to do with this material?
 
 
 
6.       Would you recommend other titles on the subject?
 
 
7.       Have you read any critical reviews of this work?
 
 
 
 
 
Petitioner’s Signature                                                                           Date
 
 
 
 
 
 
 
 
 
 
 
Office Use
______________________________________________________________________________________
 
Received by Director : ____________________.       
 
Documentation of resolution of complaint:  ______________________________________________________________________________________
 
______________________________________________________________________________________
 
______________________________________________________________________________________
 
______________________________________________________________________________________
 
______________________________________________________________________________________
 
______________________________________________________________________________________
Approved 2010;  Updated 2015
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Volunteer Application
 
Autauga Prattville Public Library
254 Doster Street
Prattville, AL  36067
336 365-3396 Ext. 7 (library director)
Please fill out this application and return to the library director.
Please note that library volunteers must be sixteen or older to work at the library.
 
Date  ___________________________________________________________
 
Name  __________________________________________________________
 
Address  ________________________________________________________
 
Phone Number:  ___________________  E-mail _______________________
 
Hours and days you are available to work ____________________________
 
________________________________________________________________
 
Education _______________________________________________________
School Name, grade, degree, certificate earned, etc.
 
Birthday _______________ 
 
Previous work experience (company, position, dates of employment): _____
 
________________________________________________________________
 
________________________________________________________________
 
Computer and Internet knowledge or experience  _____________________
 
________________________________________________________________
 
Do you use a computer?  ______
Can you lift and reach in order to shelve books?  ______
Have you had experience working with the public?  ______
Have you volunteered before? _____  If so, give the place, dates and your supervisor’s name and telephone #. ________________________________________________________________
 
 
 
 
 
Page 2 (volunteer application)
 
Please provide names and telephone numbers for three references who know you.
 
________________________________________________________________
 
________________________________________________________________
 
_________________________________________________________________
 
Why do you wish to volunteer at the library?
 
_________________________________________________________________
 
_________________________________________________________________
 
_________________________________________________________________
 
 
 
 
Office Use
 
 
Date application received  ____________________________________________
 
Received by  ________________________________________________________
 
Hours assigned _____________________________________________________
 
Work Area  __________________________  Supervisor  ___________________
 
Notes:  _____________________________________________________________
 
___________________________________________________________________
 
___________________________________________________________________
 
 
 
 
Aug. 11